Facility and Student Guide

Welcome to the Canadian Police College West (CPC West), the western campus of the Canadian Police College (CPC).

The CPC is dedicated to providing police officers, law enforcement personnel, and other guests with an environment conducive to study and professional development.

The CPC West is co-located with the RCMP’s Pacific Region Training Centre (PRTC) in Chilliwack, British Columbia. Please note that smoking is prohibited anywhere inside PRTC / CPC West buildings and within 7 metres of entrances.

We hope that your stay will be a pleasant one.

Accommodations

The Pacific Region Dining Room and accommodations are operated by the Executive Hotel & Resorts. They are responsible for all services during your stay. The CPC Registrar will have made arrangements to book your hotel room and meals at CPC West for you at the time you were registered on the course. You do not need to confirm these arrangements with the hotel.

Most candidates from the Lower Mainland District (LMD) are expected to commute. If you are from the LMD and require reservations, please contact your Training Coordinator for your Police Department so arrangements can be made.

If you have any disabilities, special dietary needs, allergies or any special requirements, please advise the front desk when you check in so appropriate arrangements are made to ensure your stay is a comfortable one. Please only contact them direct at 604-703-2400 for any changes to accommodations, (i.e. arrival or departure dates) or to advise them of any other special requirements.

You will be required to pay for all expenses (meals, travel & accommodations) and claim via your own department. Claim processes and entitlements will be explained to you by your course facilitator. Please ensure you bring enough funds to cover all expenses ($99.75 per day for meals & accommodations including all taxes). Payment can be made at the front desk of building 1100 when you check out. The Executive Hotel will accept all major credit cards and debit cards. Please note that billing is not acceptable.

Arrival: Please register at Reception Desk in Building 1100. This desk is staffed 24/7. The Staff on duty will provide a client ID badge and meal card which is to be worn at all times while on campus, keys to your bedroom and a security access card. Parking, if required, is located southwest of the Training Centre, north of Caen Rd, west of Calais Cres. Do not park in small parking lot directly across from the Admin Building (1101) or along Calais Cres.

Check In: You may check in any time after 16:00 on the day before your course/program commencement. If it starts on a Monday, you may check in any time after 16:00 on the preceding Sunday. Note: your meal plan starts with dinner on the day you check in preceding your course, lunch and breakfast on the check out day but does not cover any meals on the preceding Saturday. You should arrive before 7:00 pm to take dinner on-site. The cost for the room includes the dinner for the first night and breakfast and lunch for the last day of the course. There is no price available for room only without 3 meals.

Check Out: Please vacate your room by 10:00 a.m. the day following the completion of your course/program. The CPC Registrar must pre-approve any extension requests.

Meals

All meals (breakfast lunch & dinner) will be taken at the cafeteria at Pacific Region Training Centre. Commuters' lunch cost is $8.93 per day including GST and must be paid at the cafeteria daily by commuters.

The cafeteria is located on the main floor Bulding 1100. Your identification badge must be worn to show meal-plan entitlements. Proper attire is also required at all times in the cafeteria. (Please also refer to the section entitled “Dress”)

The full meal plan includes breakfast, lunch and dinner but excludes coffee breaks. If the meal plan has not been pre-arranged then you are required to pay the cashier for all meals taken at the cafeteria.

Special dietary meals are available upon advance request made directly to the Hotel.

Conduct

The CPC and the PRTC are committed to providing an environment free of harassment and discrimination. Staff, students and other guests are expected to behave accordingly.

Quiet hours: 23:00hrs - 06:00hrs daily.

Breach of Conduct: Any serious breach of conduct or wilful damage to the premises is reported to the appropriate Chief of Police/Commanding Officer/Senior Administrator. A breach of conduct may result in student dismissal. For CPC students, in such instances, the full tuition, accommodation and meal costs will be charged to and paid by the organization.

Dress

Appropriate dress is “business casual”, uniforms or business suits. Men may wear dress pants with sweaters or open-necked shirts with collars, and appropriate business shoes. Women may wear dress pants, skirts, dresses or culottes with blouses, sweaters or open-necked shirts with collars. Product markings must be discreet.

Jeans, T-shirts, shorts, running shoes, are not considered appropriate dress except during scenario training and as advised by your facilitator. Attire may be more casual in the evenings and on weekends.

Since strong scents may cause allergic reactions, scented products are discouraged.

Recreation Facilities

Fitness facilities, including a gymnasium, and exercise room are available for student use.

Emergencies

In case of emergency call 911 from your bedroom.

General Health

If you are in need of medical or dental treatment during your stay, you may seek these services from the local Medical/Health facilities. Medical facilities require a provincial Health Insurance card or some form of payment. It is your responsibility to pay for a taxi to the nearest hospital or clinic if required.

Loss of time on course due to illness may preclude the awarding of a course certificate. If this happens, all efforts will be made to reschedule the student on a later course.

Fire and Emergency Procedure

Evacuation procedures are posted on the door of each bedroom.

If you have a physical or medical disability which may hinder your evacuation from the building please advise the registrar prior to your attendance and your course coordinator immediately upon your arrival. Arrangements will be made to assist you should the need arise.

Security

Please wear your identification badge for security purposes. The CPC West and the PRTC are not responsible for personal property which is lost, stolen or damaged. Please keep your bedroom door locked at all times.

Transportation from Airports: Car Rental

BUDGET CAR AND TRUCK RENTAL is the new provider for candidates attending PRTC courses. The rates noted below are valid for the Lower Mainland.

Rentals can be booked through the following methods:

E-mail: rcmpbudget@geordy.bc.ca
or
Telephone 1 (604) 668-7234

Calls will be answered between 0730 to 1800 hours. If calling after hours please leave a message for a call back.

Quote the following code “RCM”

Candidates arriving at Vancouver or Abbotsford Airports will pick-up their car rentals at the Airport. Budget will send a confirmation e-mail within 24 hours of your booking and will provide information as to where and how to pick-up the rental.

On your arrival at PRTC, please drop your keys in the “Budget” box provided in the lobby of building 1100.

On your departure date from PRTC, Budget will provide a rental car at the PRTC site. The keys and rental agreement for signature will be available at the PRTC hotel front desk.

Rental Information

• Candidates are to rent a compact vehicle.
• Prior approval, from the PRTC Registrar office, is required for a mid-size vehicle rental.
• Car rentals are to be made at least 7 days prior to travel. Budget will provide a complimentary upgrade to the next vehicle class if a compact vehicle is not available as reserved.
• The Rental Agreement covers fuel costs of up to 150 kms. Additional fuel usage will be charged at $.25/km. These additional costs will not be reimbursed to you.
• There is no over night custody of rental vehicles while staying at PRTC. The rentals are for 24 hours.
  

Vehicle Daily Rate (Not including Taxes)

Compact $59.99
Mid-Size (must have PRT prior approval) $69.99

Insurance, Taxes and Fees

• Car Insurance: Please refer to TB travel directory
  http://www.njc-cnm.gc.ca/directive/travel-voyage/index-eng.php Guide to Insurance Coverage for Employees on Government Business Travel. It is your responsibility to be aware of what kind of coverage is covered and not covered.
  
  
• Collision damage waiver coverage Insurance is required for the entire period a vehicle is rented. When using an approved Government AMEX Card a traveller is already covered and there is no need to purchase this insurance. We will not reimburse unnecessary costs. Drivers who have Road Star are also covered and do not need to purchase extra insurance. Check with Budget by providing your license plate # to see if you are covered.

The taxes per location on your receipt will be as follows:

Vancouver Airport - VLF - $1.99/day
ERF - $.81/day
LRF 17.5%
GST 5%

Abbotsford Airport - VLF $1.99/day
ERF - $.81/day
LRF - 16.35%
GST 5%
CFC $3.00/day

Chilliwack Departures- VLF $1.99/day
ERF - $.81/day
GST 5%

• PAI or PEC (Personal Accident Insurance or Personal Effect Coverage) and ELI (Excessive Liability Insurance) are at your own cost and will not be reimbursed to you.

Driving directions - http://www.rcmp-grc.gc.ca/learning/prtc/travelinfo_e.htm